Intranet Implementation Made Easy: Step-by-Step Guide for Success

(MENAFN- Digital solutions)

Implementing a new intranet service depends on how well you do your research. Businesses face many challenges when it comes to starting up a new business, implementing new software, or even expanding existing software. By conducting thorough research and gathering the necessary data, you can avoid costly complications. Studies show that employee productivity increases and businesses flourish when employees have access to the information they need to complete their jobs. Most importantly, employers can instantly see an improvement in the worker's performance.

The intranet provides an array of opportunities for businesses to capture their audience, organize data and distribute information from one central location. When everyone has access to the resources they need, business seems to flow uninterrupted. This is because communication is no longer a problem. What exactly do you get when you implement an intranet business case?

STEP ONE: Identify the Need

Identifying why you need an intranet is the first step in achieving your business goal. Whether you are promoting products or selling goods or services, you want your intranet to align with your line of business. When employees have access to a knowledge-based platform, they can easily access the information they need, so they can answer customers’ questions, resolve technical issues, and find resources they need without relying on a third party information system. You will need to determine, “How Great is Your Need?”

STEP TWO: Measure Outcomes VS. Business Objectives

Some objectives are difficult to measure, but once you take a closer look at what you want to achieve, your objectives will become clearer. Improving knowledge in the workplace among employees is a measurable objective. Employees can gather and share new information and ideas in group settings. They can host discussions, get feedback from peers and management concerning job performance, incentives and upcoming meetings and events. A user-friendly search engine can save time, so employees can do their jobs quickly and efficiently. These are concrete objectives that can increase productivity and foster healthy working relationships.

STEP THREE: Identify Costs and Risks Involved     

Lay out the pros and cons associated with implementing intranet software. Not everyone will understand the cost and risks associated with a new product or service. Therefore, it is your job to keep everyone informed. Start with laying out the desired outcome, and possible derailments. Include everyone in the process of how things will go, and what delays, if any, are expected. It will take employees time to get accustomed to utilizing the new software, so allow ample time for training, and specify this to employees and other interested parties. Make sure you are comparing other intranet sites and what they have to offer.

STEP FOUR: Identify and Acknowledge Stakeholders

Anyone who is going to benefit from utilizing the intranet should be included in the know. Never underestimate the voice of one person. It will take a team to get things up and running. Everyone is bringing their skills, knowledge, and willingness to achieve greatness to the table. Employees, department heads, teammates, colleagues, and everyone with an invested interest plays a vital role in the success of a successful intranet.

STEP FIVE: Outline the Plan

This is the part where you lay out the entire plan.  Include important details. Even the smallest detail omitted can be costly. Determine what resources are needed, what vendors are best suited to provide the service, and whether their prices are reasonable. Decide if they can meet the deadline and stay within your budget.

STEP SIX: Present the Plan

Now, it is show time. Be sure to present your case in a simple, yet creative package. Decide if you will use a PDF or a slide show. Will there be handouts? Is the presentation open for Questions & Answers?

STEP SEVEN: The Conclusion

Choose a template to present your intranet plan. Be sure to use charts, graphs, and other tools that are easy for others to understand. Be sure to include every aspect of your plan, so others will leave the meeting fully informed. Be prepared to send a copy to your staffers.

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