What Service Culture Means In A Call Center

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SQM Customer service Quality Assurance Software

Service culture is where all employees are obsessed with delivering great customer experiences for resolving an interaction on the first call.

VERNON, BRITISH COLUMBIA, CANADA, March 16, 2023 /einpresswire.com / --

Service-Centric Culture

Is the call center focused on delivering great customer experiences or reducing costs? If the call center's primary focus is reducing costs and not providing great customer service, creating a service culture will be an uphill battle.
Creating a service culture can be a considerable challenge for the call center leadership team. It takes time, money, resources, and commitment from the entire company to create an obsession with delivering great customer service. This blog will cover how to create a service-centric culture.

What is a Service Culture?

From a call center's perspective, service culture is where all employees are obsessed with delivering great customer experiences for resolving an interaction on the first call. This means the call center's call handling practices are based on putting customers first to ensure First Call Resolution (FCR) and Customer Satisfaction (Csat) are achieved.

Being service-centric or having a service culture is done by delivering positive customer experiences before, during, and after purchasing a product or service. Moreover, creating a call center service culture requires leaders to align their people, processes, and technology practices to consistently support their employees in delivering a great CX.

Why is a Good Service Culture Important?

A good customer service culture benefits the company, call center, employees, and, most importantly, customers.

A good service culture has many company benefits, including:

.Increased FCR and Csat
.Decreased operating costs
.Improved customer service QA metrics
.A stronger brand image, higher loyalty, and referrals
.The list goes on!

A good service culture has many employee benefits, including:

.Increased employee engagement and satisfaction
.Lower employee turnover and job burnout
.Increased employee motivation and commitment
.Higher employee productivity
.The list goes on!

25 Questions to Measure if the Service Culture is Strong

A good starting point for measuring if a call center has a strong service culture is to ask the below 25 questions to all employees. In addition, the service culture questionnaire can help a call center create a customer service-centric culture. The key is to address any areas where agreement is low among employees.
Furthermore, it is common for companies to use a 5-point agreement scale. In conducting service culture surveying, significant differences might be discovered among employees and functions within the call center. If employees are asked to complete the service culture questionnaire, the results must be shared and action may need to be taken.

Here are 25 questions to measure a strong service culture:

1.Are the leaders of the call center aligned with a customer service-centric culture?
2.Do the leaders agree with the call center goals and priorities?
3.Are the managers and leaders excellent customer service role models?
4.Do the leaders understand the importance of a strong customer service culture?
5.Is customer impact a critical part of business decisions throughout the company?
6.Do all employees understand who the key customer groups (LoB, segment, etc.) are and what matters to them?
7.Are there enough resources to deliver great customer service?
8.Does the call center deliver First Call Resolution 80% or greater rate?
9.Does the call center have an established customer-service-centric culture?
10.Is the call center function respected and valued throughout the company?

To see all 25 Questions, please visit our Blog.

how to create a strong service culture?

Many steps can be taken to ensure the call center has a strong service culture. Here are seven common business practices for creating a strong service culture.

1. Clearly define how service culture is a big part of the company's vision, mission, and values.

Most companies and some call centers have vision, mission, and values statements that are used to share with stakeholders (e.g., employees, customers, vendors, and shareholders). If it is not clearly defined how a service culture is a big part of the company's vision, mission, and values, it must be amended.

When service culture elements are included in the vision, mission, and values, it strongly conveys to all stakeholders that delivering great customer service is a top priority. In addition, SQM considers having a vision, mission, motto with muscle statement, and key performance indicators specific to the call center to be a best practice for defining and communicating their main purpose.

2. Establish and communicate service goals.

Establishing and communicating service goals for the entire company and call center is essential to achieve stakeholder alignment with performance goals. If not, employees won't know what good service looks like, what is expected of them, or how their performance contributes to great customer service. In addition, service goals need to be shared with all employees so that everyone understands why customer service matters to them personally and professionally.

For example, if great customer service goals are an enterprise-wide initiative, service goals can be used to demonstrate how the call center delivering great customer service will benefit the company. For instance, agents should understand that providing First Call Resolution positively impacts customers' willingness to recommend and continue to do business with the company.

Once everyone understands what great customer service means, they can play an active role in achieving the service goal. In addition, by understanding what great service means, employees will be able to focus on delivering great customer service versus just handling calls and providing mediocre service.

3. Hire employees based on being a strong service culture fit.

One of the essential things to creating a strong culture is to hire employees who embody the vision, mission, and values. Put differently, hire for service culture fit.
In fact, one of the most important responsibilities of managing a call center is to hire employees who are a service culture fit for delivering great CX. Therefore, the interview process should be based on hiring for fit to achieve great CX.

Identifying candidates who are a good fit for the agent job to deliver great customer service can be an enormous undertaking. The chances of hiring agents that will provide great customer service can be increased by using the following agent selection four steps:
1.Pre-Interview Screening
2.Personality/Behavioral Test
3.Job Simulation
4.Face-to-Face Interview

At SQM, we have developed a predictive index list of 17 behavioral-based agent interview questions that can be asked to determine if an agent candidate would be a good fit for providing great customer service. Click here to download the agent candidate fit interview questionnaire.

Hire or select and develop servant leaders. For example, the servant leadership style is about serving agents who report to them. Put differently, servant leadership relies on the concept that leaders exist to serve agents instead of the other way around. As a result, servant leaders show empathy, are followers, value agents' input, and encourage collective decision-making.

Supervisors and managers set the tone for their teams. What they value and their leadership style will shape the behavior of their team members, so picking the right leaders and developing them is essential. It is important to emphasize that the most experienced candidate for a leadership position might not be the best choice due to not being a service culture fit.

A Person Might be a Servant Leader If...
.It is the top priority to develop agents so they can provide great customer service.
.They're known for asking agents how they can help them provide high Csat.
.There is more emphasis placed on agent needs.

4. Measure service culture efforts.

At the call center and at the enterprise levels, CX needs to be measured to understand if employees are being successful at delivering great customer service. If CX is not currently being measured, a voice of the customer (VoC) system needs to be established to measure service outcomes, so employees can monitor their efforts.

Not every company will use the same metrics at the call center or at the enterprise-wide level to measure the success of their service centricity for delivering a great CX. SQM's view is that measuring the success of being customer service-centric should be based on letting the customers judge their experience through a customer survey system.

SQM's top 10 CX metrics for measuring customer service-centricity success provide valuable insights into customers' experiences when using a touchpoint or multiple touchpoints to resolve an inquiry or problem and on transactional overall customer relationship performance.

The top 10 call center CX metrics are measured by the VoC post-call survey method. The measurement and reporting of the CX metrics should take place daily. So here are the top 10 customer service metrics used by call centers genuinely committed to being customer service-centric:

1.Call resolution
2.First Call resolution
3.One touchpoint resolution
4.Touchpoint Csat
5.Customer emotional experience

please visit our blog for more cx metrics.

Curious about what customer service-centric metrics are used at the enterprise level for leading North American companies that should be measured? The top 10 enterprise-wide metrics are measured by a VoC relationship survey method and by internal company metrics.

The measurement and reporting of the CX metrics should take place monthly. So here are the top 10 enterprise-wide CX metrics used by companies genuinely committed to being customer service-centric:

1.Monthly and annual recurring revenue
2.Average revenue per customer
3.Buying frequency
4.Share of customer's wallet
5.Touchpoint customer frequency

Please visit our Blog for more CX metrics.

Call center leaders are increasing investments in VoC programs and software that employ a VoC closed-loop process. At SQM, our VoC closed-loop process consists of four steps – Identify, Develop, Check, and Act to improve FCR and customer service performance. Measuring CX is important, but actioning VoC data to drive CX improvement is more important. Put differently, don't just measure, do something meaningful with the CX data to improve CX.

5. Recognize and motivate employees to provide great Csat.

There's nothing like receiving recognition from customers, co-workers, and managers when someone goes the extra mile to deliver great CX. For example, it has been my experience recognizing agents for resolving tough customer calls and, at the same time, providing a great CX, which is one of the best practices for improving FCR and Csat. However, very few organizations have a formalized CX recognition program that celebrates agent success in resolving a tough call while providing exemplary service.

At SQM, we believe the Regence BlueCross BlueShield recognition program to be a best practice for recognizing agents for their customer service performance. Regence BlueCross BlueShield's agent recognition program is called Service Hero. Their Service Hero recognition program is the most successful and longest-running recognition program for their company. It recognizes the agents who provide exemplary customer service and provides senior executives with great insights into CX trying to resolve complex healthcare calls.

Any call can be nominated to be a winning Service Hero interaction. The leadership team first reviews the calls in their respective locations. Then, every quarter after vetting within each location, the best Service Hero interaction nominations are sent to the next level of review.

The second level of review is held face-to-face in one of the service locations. Again, a day is set aside for the session attended by the Vice President, Director, Managers, a selection of local supervisors, and other guest leaders within the company. This group will listen to as many as 20 calls, discuss and rank each one, select the top five to seven calls, and then send them to the next level.
The final selection is made by their four business unit Plan Presidents and other senior executives. The Plan Presidents and senior executives listen to the calls and rank them based on the agents' ability to create a truly outstanding experience for their customers.

They consider tenacity in resolving issues, compassion under challenging situations, and the ability to successfully help customers understand complex information, often when customers are faced with the additional challenge of managing costs.

Each service location celebrates the quarterly winners during an all-employee meeting. One of the winning calls is played to allow the entire customer service team to hear an example of excellent service to inspire them to be a Service hero. The winners are recognized in front of peers with an enlarged check for five hundred dollars personally signed by their CEO and a personally engraved gold star statue.

At the year's end, the twelve quarterly Service Hero winners are flown to Portland for a two-day trip. The first day shows appreciation with a fun activity day, gifts, and dinner.

6. Think Strategically & the Big-Picture

What is CX Thinking Strategically?

Customer service strategic thinking involves seeing the big-picture, planning for the future, and allocating resources to implement their plan to gain a competitive advantage in the call center's Csat. Unfortunately, most people think that strategic thinking is only for senior managers.

However, it must happen at every management level in the call center. So ask this question: is the big-picture being taken into consideration, or does there need to be more strategy? Unfortunately, SQM research shows that 'most call center leaders think strategic thinking and the big picture are not as crucial as other leadership qualities.' Therefore, most call center leaders have less emphasis on enhancing their strategic thinking skills when compared to other leadership quality skills.

Why is CX Strategic Thinking Important?

SQM believes that call center leaders need to focus more on enhancing their strategic thinking skills. The competitive environment can change quickly for any company or call center. New trends in people, processes, and technology may emerge quickly and require the call center to take advantage of them or fall behind in Csat performance.

By incorporating strategic thinking into the daily call center work, one will become more skilled at understanding the big-picture, problem-solving, decision-making, resource allocation, and developing action plans to improve Csat performance. Thinking strategically can help make a greater contribution to one's role and become essential to the company. Why? Because leaders that are capable of thinking strategically and the bigger picture can have a tremendous impact on the call center's Csat trajectory.

7. Train employees on a service culture & how to deliver Csat

Many call center managers are unaware of the impact of repeat calls on their Csat, agent job satisfaction, and customer retention. SQM is often asked: 'How can I get my agents to improve their call resolution and Csat performance?', 'How do I reduce customer defections?', 'How can I improve these issues as soon as possible?' The answer to these questions can be found by implementing a Call Resolution Delivery agent training program.

visit our blog to see call resolution training tips.

Mike Desmarais
SQM Group Inc.
+1 778-581-8243
email us here
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