(MENAFN - GetNews) Traditional payroll systems are becoming more and more obsolete as more digital approaches for this need is being developed. From the usage of time cards, most HRs and finance departments all around the world moved into basic excel sheets to deal with payroll needs. Eventually, as the need for more complex computation arises in payroll computation, payroll services such as GreenSlate started to appear. Los Angeles County is one of the places in the country that aims for digitalization of payroll systems.
Things like payroll tools and services are one of 4 Ways to Enhance Your Employee Experience With Tech , according to one site. The other three is to iron out recruitment wrinkles, encourage communication, and grant more working flexibility. However, to determine if payroll services or the payroll software is the right one for your company, always ask for these three important questions.
First Question: What Are the Important Features of the Software Being Offered?
Different businesses have different needs when it comes to their payroll. A manufacturing business will have more items to consider that on a merchandising business. The size of the employees working in each company is also a factor to consider. And finally, the payroll service should have features that handle all the features that the government requires like taxes and healthcare contributions.
A good payroll service or a payroll system should have the basic hourly pay and overtime salary calculation, and you may be able to find more info here . A payroll system should also be able to handle accounts of new employees without any problems. Trackers of paid time off and payroll taxes should be handled, as well as benefits such as health and insurance benefits. The software should be able to automatically deduct 401(k), FSA, IRA, and HSA contributions. Accounting features such as printing of checks and making an accounting report is also a welcome feature.
Second Question: What Security Measures That This App Has?
The security of a payroll system will be affected by a lot of factors, including the literacy of the user in using computers, as well as their accuracy in inputting data. The weakest link when it comes to security is still the human who will use the software. Security will also depend on either the service is cloud-based or not. There will always be a risk when it comes to using cloud-based apps. The standard encryption right now for cloud-based services is the 256-bit advanced encryption standard. Don't forget to ask your provider if they include this type and other types of security measures in their software or service.
Third Question: Is It Easy to Set Up and Use?
Finally, is the setup and user interface of the program. There will be lesser problems when the software is cloud-based since the maintenance and deployment is the task of the company providing the service. All you have to do is to use the program. However, if the software to be used is an internal program that will be run on the company's network, expect that the IT department will get more involved in this project. Ease of use is as important as the number of features in the program. The easier it is to use a program, the more productive and more efficient it would be for the users from the HR or accounting department.
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